Conference Local Arrangements

Minutes/Report: DATE: August 3, 2007 - Conference Local Arrangements Minutes 8 LOCATION: Cincinnati Ohio ATTENDEES: GUEST(S): MINUTES STATUS: Meeting Minutes – August 3, 2007 – St. Louis, MO Committee Assignments Val Kepner (Oberlin) – Registration - confirmed Jiv Subramanium (TERI) – VIP Services - confirmed Stefanie Channell (5th/3rd) – Guest Services - confirmed Martha Geiger (National City) – Sunday Entertainment – NEED CONFIRMATION Jackie Tracy (BGSU) – Food - confirmed Suzanne Fahrer (BGSU) – Food - confirmed Frances Robbins (OSU) – A/V - confirmed Claudia Wenzel (JCU) – Charity - confirmed Tasha McDaniel (GLHEC) – Logistics Coordinator - confirmed Lee Ann Timmerman (UNOH) – Printing (Program) - confirmed Presidents Reception – Cheryl Willard (Baldwin Wallace) - confirmed James McDougal (Chase) – Vendor Relations Leigh Cameron (Chase) – Vendor Relations Printing (Signage)? – Chad Olsen and Roberta Johnson (Iowa State) Decorations Ann Marie Gruber (Lakeland Community College)? Bev Dalheim (Lakeland Community College)? Unassigned Chuck Knepfle (Miami) Charlotte Hardy (Shawnee State) Carrie Wissinger (Baldwin-Wallace) Jennifer Hayes (Ohio University—Zanesville) Vicki Saunders (West Virginia State University) Ann Watson (Nelnet) Kathy Mills (USA Funds Services) Matthew Moore (Miami University) Tiffany Lee (ELM) Kris Lowe (Student Loan Xpress) Debbie Williams (Student Loan Xpress) Janice Ruitta (Gateway Technical College) Leo Hertling (STLCOP) Pam Fowler (UMichigan) Claudia Russell (SLXpress) Not sure James Buchanan (West Virginia State University)? Future local arrangements co-chairs? Next Steps -Contact Janice Ruitta (MS) -Contact Roberta Johnson (MS)—emailed 8-3-07 -Contact Chad Olsen (JR) -Confirm Martha for Sunday Entertainment (JR) -Confirm James and Leigh for Vendor Relations -Email September 13th date to committee members once confirmed (with agenda)-emailed Luann Ulrich 8-5-07 -Setup meeting with Cincinnati Convention Bureau – Promotional Items (Invite to September Meeting?) To accomplish at Executive Board Retreat in Grand Rapids -Confirm Freedom Center – sign and return contract -Review Hilton/Convention Center contracts with Dick B. -Pre-Conference (Decide at Retreat in Grand Rapids)? -If so, space at Hilton on Friday October 10, 2008 to stuff packets? -Speak with Dan re: coordination of program -Conference Theme? -Follow up with Pam re: Conference Logo -Budget? September 13th meeting Room reservation form to share with our committee (Obtain from Dick B.) Food for lunch? If at the Convention Ctr—LaRosas? Promotion for St. Louis Conference Distribute schedule of future meetings Review Assignments Provide “job” descriptions Review Budget with each sub committee Tour Hilton, if possible – check with Penny Tour Convention Center – Contact Luann Pictures of Facilities Promotional Ideas: Locomotion song (by Grand Funk Railroad) C’mon ‘N Ride It (Train). – Quad City D-Jay’s O-H-I-O NEXT MEETING: September 13, 2007 MEETING ADJOURNED: SUBMITTED BY: POSTED BY: Michiale M Schneider