Conference Local Arrangements Minutes/Report

Conference Local Arrangements

Minutes/Report:
DATE: January 7, 2011 - Local Arrangements Committee Minutes
LOCATION: Conference Call
ATTENDEES: Patton, Angelene Michigan State University (Local
Arrangements Co-chair) (MI)
Schneider, Michiale Great Lakes (Local Arrangements Co-chair)
(OH)
Eddy, Jim University of Michigan (Program Co-Chair)
(MI)
Sigh, Linda Michigan State University (Program Co-Chair)
(MI)

Alexander, Alexia Western Michigan University (MI)**
Ballard, Bayyinah Washtenaw Community College (MI)**
Banks, Barbara Western Michigan University (MI)**
Bhaumik, Kristy University of Michigan (MI)**
Branch, Matt Wells Fargo (IL)**
Brown, John Great Lakes (OH)**
Carl, Heidi University of Indianapolis (IN)**
Cassar, Jo St. Clair County Community College (MI)
Channell, Stefanie Fifth Third Education Lending (OH)
Chaplin, Pat Marygrove College (MI)**
Cosme, Diann Michigan State University (MI)
Courtney, Dawn USA Funds (IN)
Crupper, Vickie University of Michigan (MI)
Culler, Kevin Henry Ford Community College (MI)**
Culler, Valerie Wayne State University (MI)**
DeLorey, Mark Western Michigan University (MI)**
Desgranges, Kim Kuyper College (MI)**
Dye, Mershon University of Michigan (MI)
Garfield, Gabriela Wayne State University (MI)**
Gruber, Ann Marie Lakeland Community College (OH)
Herndon, Kristin Central Michigan University (MI)
Horgan, Mary University of Michigan—Flint (MI)**
Jackson, Kelvin Central Michigan University (MI)**
James, Shanta Western Michigan University (MI)
Kepner, Val Oberlin College (OH)
Keaton, Alicia Wayne State University (MI)**
King, Trisha Huntington Junior College (WV)
Le, Liz Davenport – Grand Rapids (MI)**
Martin, Mark Lawrence Technical College (MI)**
Mosley, Regina Schoolcraft College (MI)**
Owczarek, Basia Michigan State University (MI)
Owen, Chandra Michigan State University (MI)**
Parker, Teresa Michigan State University (MI)**
Petsch, Stephanie Eastern Michigan University (MI)
Porter, Wilma Oakland Community College (MI)**
Rhodes, Jay TG (TX)**
Ross, JoAnn University of Michigan (MI)
Schuetz, Steve Ripon College (WI)**
Smith, Dwyane Ivy Tech Community College (IN)**
Steffans, Aaron Luther College (IA)
Sutton, Stephanie Lorain County Community College (OH)**
Tews, Anne Lake Michigan College (MI)**
Thomas, Howard Walsh College (MI)
Timmerman, LeeAnn University of Northwest Ohio (OH)
Vedder, Lori University of Michigan—Flint (MI)
Watson, Anne NelNet (MI)
Werling, Betsi Ohio Northern University (OH)

** Absent

GUEST(S):
MINUTES STATUS: Completed

1. Program Committee Update—Jim / Linda-Committee had a good
discussion about pinning down when they wanted certain meals and
events to occur--would like Sunday dinner at hotel, Monday evening
on your own, Tuesday offsite event that would include dinner. Next
meeting is January 20th (in Indianapolis) to schedule sessions,
etc. Committee reviewed 2010 conference evaluations. Overall
feedback from attendees about conference was positive. Talked about
guest speakers; Judge Wade McCree is the only confirmed speaker thus
far. Hot topics for possible sessions include SAP, verification
changes, gainful employment, and net price calculator. The Eastern
Michigan Financial Aid Office has agreed to do a skit on generation
gaps at one of the meals.
2. Student Success Story—Lori Vedder-Started looking for
students coming out of the foster care system; Lori currently
soliciting student success stories and will then select the student;
Lori shared that Mark Delorey from Western Michigan University who
works with foster care students has suggested that we have one there
to highlight but to have other students present to share their
stories as well. Lori asked if we could do this. Consensus was that
we stay with one student due to history of the award and expense of
having additional students there and not wanting to dilute the
significance of the award itself. JoAnn Ross said that if we
decided to invite additional students we would need board approval.
3. Committee and Sub-committee chair updates
a. Guest Services: Anne Watson and Alicia Keaton-Looked at
Amtrak information as a possibility to advertise travel to Grand
Rapids (as recruiting tool); not sure how useful this information
would be since driving time is much less than train time from most
cities …although the Amtrak fare is lower than airfare in most
cases. If traveling from Chicago and other cities it may be an
option but for some cities the travel time is much longer on Amtrak
then traveling by car. Also, there is a $14 parking charge for
those parking at the Amway Grand Hotel. Anne will send Amtrak
information to Michiale and Angelene to look over-they will then
send info to Stephanie to use in a tickler.
b. Logistics & Publicity Chair: Stefanie Channell-Email
ticklers went out in both December and January-she will send another
one at the end of February or beginning of March. She is also
working on newsletter article.
c. Registration: Val Kepner and Betsi Werling-No update
d. Sunday Entertainment: Angelene Patton-Will likely be having
a Game Night with football theme. As it was done a few years ago
with much success. Will need local committee members to bring games
for the event.
e. Tuesday Night: Michiale Schneider-Decided on Meijer Gardens;
sent information to Kathy Purvis to make sure it is something she
would like to do; looking at transportation options (buses that
would run every 15 minutes, etc); price includes meal, admission to
gardens, dance floor, meal, etc and is very comparable with what’s
been spent in previous years. Wanted to showcase something unique to
Grand Rapids that everyone will enjoy.
f. Vendor Relations: Jay Rhodes-No update
g. VIP Baskets: Vickie Crupper-Focus on made in Michigan
products for the baskets-Arbor Springs water, chocolate covered
cherries from Traverse City, etc. May create wrappers to go around
certain item. Dept of Ed basket needs to be kept under $25;
Angelene suggested the Michigan store if additional ideas are needed
for items.
h. Charity: Jo Cassar and Stephanie Petsch-contacted Mary Free
Bed Rehabilitation Hospital again-they will be willing to attend the
conference so leaning toward having them as the charity; currently
looking at ideas of items to use to fund charity; will follow up to
see if the extra water bottles are promised to anyone-if not will
consider possibility of selling them again.
i. Decorations: Diann Cosme-will follow-up with Michiale and
Angelene on decoration ideas; want to make sure all 9 states are
represented. Angelene will send them budget amount for decorations
soon.
4. MASFAA Board meeting: January 21, 2011 – Angelene-January
20th is program meeting; Angelene asked if there are any additional
updates between now and then to send them to Angelene and Michiale
so they can add to their report to MASFAA board.
5. March meeting for co-chairs –Michiale – Angelene and
Michiale will meet at the Amway Grand Plaza Hotel on March 8th at
noon; invited Jim and Linda to join them; if others are interested
in attending they are welcome. Michiale requested that those who
feel a need to attend to please reach out to Angelene or Michiale so
they can be included in the information as the meeting gets closer.
6. Wrap Up – Angelene – decided to go with light vests for
committee members to wear at conference. More information
forthcoming soon…

Submitted by Ann Marie Gruber, Lakeland Community College

NEXT MEETING:
MEETING ADJOURNED:
SUBMITTED BY: Ann Marie Gruber, Lakeland Community College (OH)

POSTED BY: Michiale M Schneider