MASFAA EXECUTIVE
COMMITTEE MEETING MINUTES
October 14, 2006
Dick Battig Karen
Kopp
Debbie Scholz
John Beneke Jack
Lyons Steve Schuetz
Elaine
Brad
Gamble Mark
Martin Rick
Shipman
Vickie Crupper
Lois
Mulbrook Mary Jo Smith
Kim Donat Richard Nash Howard Thomas
Judy
Florian *Al
Pinckney Jason VanSickle
Arman Habegger John
Pogue Jerry Wade
Billie Jo
Hamilton Samantha
Ruffini Claudia
Wenzel
Zina Haywood Janet
Ruge Cari Wickliffe
Brian Heinemann Wendell
Schick Christal
Williams
Roberta Johnson Michiale Schneider
Bruce Foote
*absent
ACTIONS:
President: Dan
Mann
President Mann called the
meeting to order at 2:15. Dan went over
attendance. Welcome to
Statement of Professionalism
– get vote from email from Dan and total verbage
Issue of
“My Rich Uncle” – 2 individuals were
going to exhibit. Due to outstanding
issues, we have rejected their exhibit and returned their exhibit fees and
membership. We have returned their
monies for this year.
Dan went to
Dan received a note regarding
a donation from org in
Dan is will be getting
letters to supervisors for end of the year, and will be getting them out. If an exec member wants a letter to
supervisor, please email Dan.
Dan welcomed Brad Gamble as
the new
Conference Program:
Roberta Johnson
Challenge is making sure
there is a variety and the space issue has also been something to work
around. If anyone has questions
regarding conference, please get them to Roberta. We are trying to get the main topic of
students in as many areas as possible.
Local Arrangements:
Debbie Scholz
The committee gave gifts the
exec committee member. Welcome. All committee members have blinking pins on, so if anyone has any
questions, please contact a committee member.
There are 717 members registered for the conference. Remember, “It’s about students.”
Dan thanked the entire
committee.
The President’s Reception
begins this evening. Debbie gave
directions and the dress is business casual.
Dan has invited anyone that has participated with MASFAA events this
year.
0607 Exec will meet tomorrow
morning. There will also be a new-comers
event tomorrow. State meetings/pep
rallies to be very casual with a tailgate party theme. Students will be brought in,
however, there will not be alcohol during the pep rally. The drink tickets will be used after the
students leave. There will be no head
table due to the amount of attendees.
There will be special seating and those that are to be acknowledged are
told prior to the function. Debbie
assured that the skywalks are very safe and secure.
The
Dan reviewed the agenda for
the conference.
Tuesday evening is
“independent study’ in other words, dinner on your own.
Site Selection:
Dick Battig
Does not
have any additional items beyond the end of the year report. We are up to
2012 in
President-Elect:
Vickie Crupper
Spoke about events and
regions that she will and has attended.
One of the items that came out of her retreat was the need to have a
Leadership tract/retreat.
Symposium Committee:
Zina Haywood
See written report. 2 days of training, personnel and
professional development. EASFAA would
like to follow our symposium and has been in contact with Zina. Online evaluation showed a successful
event. All participants received a black
shoulder strap portfolio.
Dan would like to build on
this symposium as an every other year event.
State Exchange:
Vickie Crupper
All exchanges were made
successfully. DE
regarding expenses and whether the states were able to complete.
Past-President:
Howard Thomas
See written report.
Association Governance: Howard Thomas
5yr plan was to be updated
this year. A membership survey was put
out and the summary is out on the website.
There was a long range planning retreat with a facilitator from
The last bullot of T &P development. To be more proactive on regulatory issues to provide our members on
issues of importance to our membership.
The facilitator was very well prepared and knows/understands the
financial aid community. Dan stated that
long range plan could be a strategic plan which would include finances and the
5yr financial plan. The Past President
would be charged with following through with the commitment of the long range
plan. Motion:to accept the MASFAA strategic long range Plan
2006-2011 as presented. Pogue/Sellers
Motion passed.
Nominations and Elections: Howard Thomas
Elections
in April. Motion to destroy ballots takes place at
business meeting. Put all names of
elected trustees in these minutes.
Vice President:
Billie Jo Hamilton
RFPs were reviewed
by the Finance committee on 10/14.
Discussed the RFPs and copies are
available. MASFAA has not been totally
satisfied with Merriweather over the past few
years. Merriweather
really didn’t acknowledge the separation of the changes of treasurer and
treasurer elect. It was the decision to
go with the CPA from
Next item, 0607 budget with an
adjustment of $15,000 for the Leadership Conference. Motion: to accept the 0607 budget
proposal. Budgets have been approved
based on conference projections and the attendance has exceeded the proposal. DE as to why 0506 approves the 0607
budget. Zina suggested that we set some
parameters about future spending so we don’t use too much of the reserves. All conferences have been reasonably
projected and negotiated/budgeted. The
2009 conference in
Billie Jo asked that if
anyone is sitting on a re-imbursement form to please get the request in as soon
as possible.
Finance Committee:
Billie Jo Hamilton
Corporate Support:
Jason VanSickle
Jason reviewed the signage
and thank yous for the the
vendors for the conference. There will
also be table tents for the meals.
See report.
Five vendors were turned away
after deadline, once registration was also closed.
Gifts need to be given as
donations to charity. Last year was a
separate check and will be so this year also.
There are only a few vendors
that are unpaid, but Jason will be working on collecting those funds. Jason recommends that the refund policy be
posted to the web site when the site goes live for vendor support.
See Jason regarding WEB ad
and what his recommendation was.
DE regarding the amount of
vendors wanting to exhibit at conferences; it has increased to 60, but it
depends on the space available at the site.
Secretary:
Karen Kopp
Motion: to approve the April, 2006 Executive Council minutes. Hamilton/Ruffini Motion carried.
Treasurer: Samantha
Ruffini
Treehouse – NASFAA charity, sent a
nice letter of thank you. Samantha
reviewed the CD purchase cycle to ensure our reserves.
Treasurer-Elect:
Brian Heinemann
No report.
Delegate at Large:
Rick Shipman
No written report.
Archives Committee:
Arman Habegger
Spoke about agreement with
Research Committee:
Judy Florian
Not in attendance.
Web Services:
Mark Martin
Not in attendance.
Delegate at Large:
Wendell Schick
Not in attendance.
Associate Member Concerns: Elaine
Not in attendance. Committee will be disbanded next year.
Membership Database:
Christal Williams
See Christal
Membership Services:
Mary Jo Smith
Didn’t quit meet our
membership goal, but hopefully we will continue to grow as an association. Mary Jo stated that there is no gift to an
individual state and she apologized.
Delegate at Large:
Al Pinckney
Not in attendance.
Family Education Concerns:
The event was well covered
via media. There will be a presentation
and representation from the school that the early awareness program was held on
Tuesday morning of the Conference. There
were 250 children that participated and it would be a great idea to track these
students.
Professional Development: Cari Wickliffe
Not in attendance.
Summer Institute:
Jerry Wade
Not in attendance.
Delegate at Large:
Colby Sellers
Colby asked that financial
aid advisors need to be upgraded in their job classification and perhaps it
could be reviewed by MASFAA.
Awards: Lois
Mulbrook
Lois did not get too many
pictures to go with the awards. She
asked that the state presidents help out with the awards. Dan thanked Lois for all the new initiatives
this year.
Federal Issues:
Bruce Foote
Bruce stated that he really
didn’t have much to add to his written report.
He thanked everyone that contributed to the committee. Bruce was also thanked for all his updates.
Newsletter:
Michiale Schneider
The next newsletter should be
coming out during this month of October.
Dan thanked Michiale for meeting one of the Exec goals of getting the
newsletter out this year.
STATE REPORTS:
Jack stated that Bruce Foote
was committee of the year for
Not in attendance.
Welcome to
See written report.
See written report.
See written report. Welcome to Exec Brad!!!
See written report.
Not in attendance.
Jason stated that there was
some recent drive in training.
See written report.
OLD BUSINESS:
NEW BUSINESS:
Rick Shipman stated that
financial aid needs to have more respect with regard to our
professionalism. He also stated that we
need to advocate more as an association on behalf of our profession and our
students.
Vickie addressed some issues
that have recently taken place at her institution. DE on the financial aid
profession.
Howard acknowledged Dan’s
hard work this year and presented him a gift on behalf of the Executive Council
members.
Dan gave certificates and
stadium blankets to the exec members.
And as a whole, there will be $500 contributed to the conference
charity.
Motion: to
adjourn. Donat/Schuetz Motion carried.